What are the cabinets for documents in the office, a review of models
Among the variety of furniture, an office document cabinet stands out, which is an integral part of any company. These are convenient, compact products that help keep important documents in order, protecting them from unauthorized persons. Today, manufacturers offer many models of office products that meet all the necessary requirements.
Content
The main purpose
A cabinet for storing documents is used for important technical, legal, accounting documents:
- statements;
- the contract;
- labor agreements;
- directories
- price lists;
- samples;
- price lists;
- reports
- certificates
- Payments
- cards;
- important folders with papers related to the activities of the organization.
This office furniture can be used not only in large enterprises, but also in medium and small offices, home offices, libraries. They are installed in locker rooms, fitness centers, spa salons, pools. This ensures reliable storage of personal belongings of employees and customers.
Cases for documents perform protective functions, ensuring the safety of papers, preventing their damage from moisture, fire, dust and other external negative factors. In this case, they can be stored for many years, while having a presentable appearance.
What types are
Office cabinets may differ from each other in the following ways:
- parameters - low, high, medium, narrow, long;
- materials used for their manufacture and design - plastic, glass, wood, refractory metal;
- design - can be straight, angular, built-in. There are also closed, half-open or open type, made in the form of a rack;
- according to the method of opening - sliding, sliding wardrobe for documents, hinged, folding, with the presence of a different number of doors. Some are made with a lock that opens with a code or key;
- filling - the internal space in the cabinet can be allocated at the discretion of the customer, consist of shelves of open, closed type, drawers, cells, provide for the installation of a safe, special places for storing boxes, folders with documents.
It does not matter whether it is a sliding wardrobe for documents or just a bookcase, it is made of fire-resistant material or of wood panels, their color palette can be different. It all depends on what shades are used during the design of the interior space of the room. Furniture can be white, brown, gray, black or other neutral / bright colors. The main thing is that it harmoniously blends with the interior. The surface of the subject is glossy, matte, can imitate the structure of a tree.
Materials of manufacture
An office cabinet for documents is made from materials obtained as a result of processing, pressing, gluing and impregnation of wooden waste: shavings, sawdust:
- chipboard (chipboard);
- laminated chipboard (chipboard);
- fibreboard (MDF).
Such materials are strong, moisture resistant, durable, have an affordable price. In the course of manufacturing, they can be combined with glass, plastic, fiberboard, which is used for rear walls, drawer bottoms. Its front side is often painted white, but can be any other shade that mimics the woody structure. Of these, shelves are most often made, which is a half-open cabinet, where the closed part is used to install a safe, and can also make it glass.
The office cabinet is made of metal, that is, sheet steel up to 2 mm is used. It is a non-combustible, fire-resistant material with low thermal conductivity. Such designs are capable of preserving securities even under extreme conditions. They are durable, durable, resistant to aggressive, external factors, convenient and practical. They can be welded, prefabricated, with glass doors. They are coated with high-quality polymer paints, so the product has a bright resistant surface. It can be white, gray, black or any other color.
Internal filling
The internal filling of office cabinets depends on the design purpose:
- archival - documents in such furniture are stored for a long time, so they must be reliably protected. Their doors are equipped with reliable locks, they themselves are made of fireproof materials. They consist of open or closed shelves, equipped with safe compartments. Can be used in offices, libraries, offices;
- accounting - such a cabinet can be half-open or closed, consist of cells, shelves with doors, drawers. In addition to accounting papers, it is intended for storing seals, banknotes and other important documents, therefore, fire-resistant safes are built into them. Tall structures are equipped with closed mezzanines. They are closed by hinged, hinged doors with or without a lock;
- file cabinets - consist of cells of different sizes, shapes, arranged vertically or horizontally. There are rotating designs. They can be wooden or metal. Usually, such a cabinet for documents is low, this makes it possible to quickly find the right cards.
To make the product more durable, able to withstand intense loads, it is equipped with high-quality fittings: hinges, handles, sliding mechanisms, locks. They become more aesthetic and beautiful when they are equipped with glass, namely they make facades from it, which are used as doors for shelves, cells.
Where better to install
The efficiency and quality of work of the employees largely depend on the location of the furniture. If everything stands in its place and has the correct location, then the process proceeds faster, becomes more productive.
The cabinet for documents with glass doors or any other design should be so that there is constant access to all the necessary cells, shelves, drawers. It can be located along the wall, used as a partition dividing the room into certain zones. Corner structures can be installed in corners, which saves space.
The document safe cabinet can be installed in the corner, near the desktop, behind the employee’s back. Everything will depend on its size and frequency of use of the structure. Its location should be convenient so that at any time it is possible to get the necessary paper, money and other items stored in it. Sometimes, in order to hide the structure from prying eyes, it is built into another cabinet, hiding the door.
Locking systems and locks
For office furniture, different locking systems and locks can be used. What is best to install depends on the material on which they are installed. Since each of the types is designed for a certain width of the facade and the method of opening it:
- on a wooden hinged facade mount a lock with retractable, swivel mechanisms. The tongue of the mechanism that fixes the door may be double or have a curved shape. Sometimes mount the latch button. When you press it for the first time, it closes the facade, and when you press it again, it opens;
- on sliding facades from particleboard. In this case, locks with a push-button, rotary mechanism are installed for the office product;
- on glass sliding or sliding facades, a mortise lock with a removable larva or a bill with a sliding river is mounted.
Such locking systems can be mounted in a half-open, closed rack, as they securely lock the doors.
On fireproof structures, safes, install more reliable locking systems. It can be code, electronic, biometric locking systems with a touch screen, padlocks, key locks of a lever type. They are durable, practical, convenient to use, well fulfill their main purpose - to keep securities and objects from theft, to restrict access to them.
Filling office space, home office, industrial and other type of premises with such cabinets, you make them comfortable, convenient for employees and customers. Thanks to them, free space is ergonomically used, important papers retain a neat appearance, white sheets do not turn yellow. Everything lies in its place, which makes it possible to quickly find the necessary item, contract or other necessary paper.
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